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Internal Grant Applications

The central university administration generously supports faculty in their roles as scholars and researchers, teachers, and community partners. To better serve the faculty, the internal grants programs have undergone several changes which are detailed in the following.

All applications for RSA, CE, Faculty Travel/Development, & Academic Conference grants must be submitted via the  WVU+kc electronic research administration tool. Hard copies will NOT be accepted under any circumstances.

In an effort to simplify the application process, chairperson and dean signatures are not required; however, chairs will be notified automatically of submissions. Faculty will also receive an auto-notify email of the submission. Associate Deans for Research will receive a spreadsheet of successful applicants.

Applications must be received electronically by the Research Office by 11:59 PM on the day of the deadline. There is one deadline per semester which will always be on the 5 th Monday of the semester. Travel/development has a fall and spring semester deadline; all other applications are due on the spring deadline.

If you have any problems with submission, please contact Deanna Whorton at deanna.whorton@mail.wvu.edu.

For information about submitting applications via WVU+kc, see the Submit a WVU Internal Grant Application in the ITS self-help knowledge base or contact the ITS Service Desk at itshelp@mail.wvu.edu or (304) 293-4444. Receive up to date information about WVU+kc, including outage announcements and user tips, by submitting a request to be added to the WVU+kc users listserv.


Faculty Travel/Development Grants Research and Scholarship Advancement Grants Grants for Community Engagement Academic Conference Grants

FTD Grant Deadlines:

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Each faculty member has a maximum allowance per fiscal year for faculty development/travel (when the travel starts determines what fiscal year it counts against, not when it was applied for). More than one application per fiscal year can be entertained but the maximum amount per faculty member cannot be exceeded. The senate research committee determines this maximum in the fall contingent on the budget.

There are two application deadlines per year that fall on the 5 th Monday of each semester, 11:59 pm. Because there is one due date per semester and to assist faculty, a proposal could be for either travel completed or travel planned.

For the purposes of determining if a faculty member has reached their maximum grant amount, the fiscal year of July 1 to June 30 is used. For the current fiscal year, this is travel that occurs between July 1, 2017 & June 30, 2018.

Examples:

You apply in Fall 2017 for a trip you took in June 2017.  That trip will go against your July 1, 2016 to June 30, 2017 allocation. This is the prior fiscal year to the one you are applying in.

You apply in Fall 2017 for a trip you took in July 2017. That trip will go against your July 1, 2017 to June 30, 2018 allowance. This is the same fiscal year as the one you are applying in.

You apply in Spring 2018 for a trip you are going to take in June 2018. That trip goes against your July 1, 2017 to June 30, 2018 allowance. This is the same fiscal year as the one you are applying in.

You apply in Spring 2018 for a trip you are going to take in August 2018. That trip goes against your July 1, 2018 to June 30, 2019 allowance. This is in the next fiscal year from the one you are applying in.

Funds can be used to (e.g.,):

Study abroad trips, student recruitment trips, trips where you are chaperoning students, or trips for which you are paid to speak are not covered by this funding.

Required application information:

For the 2016 to 2017 academic year: After careful consideration due to current budget reductions, the Faculty Senate Research Committee set a maximum of $700 for domestic travel and $900 for international. Maximums are still per person and not per trip, thus a person can apply more than once as long as they have not exceeded the maximum per person amount within a fiscal year.

If the planned travel does not occur, remaining funds will revert back into the central pool. Please let Ms. Whorton know if you do not plan to use your funding.

Additional information about submitting internal grants in WVU+kc can be found in the Submit a WVU Internal Grant Application article.

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Supplemental Child/Elder care program:

This program is meant to partially cover child or elder care caregiving expenses that are a direct result of travel (note: expenses thus must be over and above your normal caregiving expenses). The total amount available is $800 in any one fiscal year (July 1 to June 30).

The need for such a program came from research conducted by the  WVU ADVANCE Center. The WVU Faculty Family Travel Fund originated from a state-wide program supported by the  Elsevier Foundation (2014-2017). Dr. Tower was Principal Investigator and Drs. Keesee, McLaughlin, and Stores were co-PIs. During the grant, Provost McConnell expanded the program to all WVU faculty who were not eligible for Elsevier funding. Grant funding has now ended, thus all applications now fall under the Provost’s program.Please go to the program website for more information and FAQ’s of what is covered and how the program works.

All faculty should use the  online application; once approved, everyone should work with Dr. Leslie Tower (grant PI) on allowable expenses.

For the Provost Office program, once expenses are approved by Dr. Tower, recipients will need to fill out a form for reimbursement from the WVU Foundation (must be viewed with Adobe Acrobat) and turn in this form and copies of your receipts (if you have expenses from a private care person, please use the dependent care receipt on the STEM+ travel program page) to their college EBO.

While there is no exact deadline for the provost program, you must apply for reimbursement in the same fiscal year in which the travel took place (in the case of end of fiscal year travel, within a month of returning); the sooner you apply, the sooner you get reimbursed. Note that these monies are taxable income.

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Research and Scholarship Advancement Grants (RSA Grants)

(Formerly Senate Grants for Research and Scholarship)

Funding Deadline: February 5, 2018

Period of Performance: July 1, 2018 – June 30, 2019

Note:
We are updating the application in kc, and are not currently accepting applications. The system will re-open in January and we will notify faculty through Enews and their ADRs.

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Additional Application Information: Senate Grants for Research and Scholarship (DOCX)

The Provost Office and Vice President for Research Office provide funding for the Grants for Research and Scholarship program. These grants provide funding support for research and other scholarly projects conducted by faculty members.

You will enter your demographic and budget info in KC; for the proposal, you will attach one PDF file (5 page limit, inclusive of any tables or figures you choose to include, plus one page for references so up to 6 total pages if you include a reference page).

For the current fiscal year, grant maximums are $15,000 for projects in a single discipline or $18,000 for multidisciplinary projects. Additional information about submitting internal grants in WVU+kc can be found in the Submit a WVU Internal Grant Application article.

The committee’s evaluation will constitute 80 points scoring rubric of a 100 point score.

Note:

There is a new scoring rubric this year, so please make sure to look at that before/when writing your proposal.

The remaining 20 points will be determined by investigator’s tenure status, rank, and any prior Senate Research Grants the applicant has received as PI, according to the following outline:

Rank Points Previous Senate Research Awards Received Points
Assistant Professor 14 0 awards 6
Associate Professor 10 1 award 3
Full Professor 8 2 awards 1


Three+ awards 0

Current Committee Membership

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Grants for Community Engagement

Funding Deadline: February 5, 2018

Period of Performance: July 1, 2018 – June 30, 2019

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Additional Application Information: Grants for Community Engagement (DOCX)

Community Engagement grants, formerly known as Public Service grants, are designed to stimulate and support community outreach and engagement projects that benefit the citizens of West Virginia and are available to faculty members. Funding from this program is intended to encourage development of additional support for these projects from other sources in the future as well as scholarly output. The committee will not fund the same project more than once. Funding is provided from the Provost’s Office.

Additional information about submitting internal grants in WVU+kc can be found in the Submit a WVU Internal Grant Application article.

Current Service Committee Members

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Academic Conference Grants

Deadline: February 5, 2018

Period of Performance: July 1, 2018 – June 30, 2019

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Note:
We are updating the application in kc, and are not currently accepting applications. The system will re-open in January and we will notify faculty through Enews and their ADRs.
A completed Academic Conference application (DOCX) must be uploaded to the online submission form.

One of the goals of WVU is to become more visible on a national/international level. Although the primary vehicle for accomplishing this is individual faculty accomplishments, a complimentary approach is to bring outstanding scholars within an area that we claim expertise in to our campus for a focused academic mini-conference or to host regional, national, or international disciplinary meetings. The end goal of a mini-conferences would be to produce a significant scholarly work in terms of an edited book, monograph, or special edition of a peer reviewed journal or other creative output (script for a play, a play, a musical composition or recording, juried exhibit, etc.) that would not have been possible without the in-person conference. The goal of hosting an academic conference could be the same, but would primarily be for increased visibility and reputation of the institution by serving as the host institution.

A maximum of $10,000 is available to any one project; no salary support is allowed. Preference will be given to projects with matching internal or external funding.

Conference must be held in Morgantown and include activities to showcase WVU. All conferences must have at least a regional focus and ideally a national or international focus. State level meetings are not supported under this program.

This program is not for individual faculty travel to a conference, but rather to host a conference at WVU.

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