What can I expense?
Incremental travel expenses - Costs beyond what you ordinarily pay for caregiving—the increased costs resulting from travel.
- e.g., airline/train/bus ticket for your child(ren) and/or caregiver
- e.g., a babysitter picking the children up from daycare at 5:00 and staying until the second parent arrives home
- e.g., custodial care for adult dependents such as making meals, shopping, driving, or medication reminders
Incremental Caregiving Expenses
- Fee(s) for hotel or conference caregiving services
- Fee(s) for extra or replacement caregiving services
Incremental Travel Costs
- Public Transportation – Airline/train/bus tickets, Taxi fare, Rental car
- Fuel for car or mileage
- Hotel room for caregiver
Hotel upgrades to accommodate child(ren) or caregiver
- Charge for crib or cot
- Charge for refrigerator (e.g., for breast milk, medicine, etc.)
Per diem of caregiver, per diem of child(ren)*
- Receipts are optional for meals. For adults and children 12 and older, meals will be reimbursed up to the federal per diem rate. For children 2-11 years old, meals will be reimbursed up to 50% of the per diem rate. For children 1 and younger, meals will be reimbursed up to 25% of the per diem rate.
Other reasonable costs will be considered. Normally, family members will not be reimbursed for providing care, as that is part of their role.
- Incremental travel expenses - Costs beyond what you ordinarily pay for caregiving—the increased costs resulting from travel.
Whose travel costs may be covered?
If I do not request the entire $800 in my application, may I apply for a second conference?
- Yes, you can apply for additional travel support if you did not use the entire $800.
Can an undergraduate or graduate student apply?
- No, the grants are restricted to full-time faculty and post-docs.
How do I document a sitter fee, if it is a private sitter that I am paying on an hourly basis?
- You can submit a copy of the check you used to pay the sitter. You may also submit a signed receipt from the caregiver. You may download the receipt form on this website.
If the dates of my travel change slightly, will it affect my grant?
- No, we can be somewhat flexible about your travel dates, as long as it does not fundamentally change the structure of the childcare/eldercare or purpose of your travel.
Am I eligible to apply for family travel if my child is a teenager?
- Yes, the child is a minor and cannot be left home alone overnight.
Is my Family Travel Fund reimbursement taxable income?
- Yes, but you may be able to write-off caregiving charges.
Can a dual career couple (both are faculty members at WVU) apply to the program for the same trip?
Yes. But, reimbursement requests must be unique.
e.g., Professor Johnson and Patel are both presenting papers at a conference in Switzerland. Johnson may request reimbursement for their children’s plane tickets. Patel may request reimbursement for meals and caregiving service provided by the conference.
- Yes. But, reimbursement requests must be unique.